Tampa Bay Ski Club

Printable - Trip Application & Release Form

(PLEASE PRINT)      (* REQUIRED FIELDS!)
Trip Destination:  * Trip Dates:  *

Legibly print names Exactly as they appear on your Government Photo I.D. or U.S Passport; You are responsible for name change fees!
Any name changes after airline tickets are issued will assess a $50 fee.
List primary participant to receive correspondence and be responsible for all payments on the first line.    
A new form must be used for each participant who will be paying separately.

 
Travelers Names: (Same as on photo I.D. Please!)
  Last Name (Legal) First Name MI Nickname DOB Gender
 
(Person #1 is the contact person and is responsible for payment)
(Important)
(MM/DD/YYYY)
(M/F)
1  *  *  *    *  *
2            
3            
4            

CONTACT INFORMATION

Street: *_________________________________________ Primary Phone: *(______)___________________________
City: *___________________________________________ Cell Phone: (______)_______________________________
State & Zip: *_____________________________________ E-mail Address: *__________________________________
In Case of Emergency, Please Notify:  
Name: ___________________________________________ Phone: (______)___________________________________

OPTIONAL ITEMS

Will you be using Air supplied by the club? * Yes     No
Lodging Request: __________________________________ Rooming with?: ___________________________________
Bedding Preferences: _______________________________ Looking for Roommate?: ____________________________
Are there any birthdays, anniversaries, or other special events among your group on your ski trip? Tell us about them: _________________________________________________

TRIP INSURANCE

Tampa Bay Ski Club strongly recommends that all travelers purchase trip insurance. Winter travel can be highly unpredictable. You think it will never happen to you until you suddenly have a cancelled flight or need to get home for an emergency.

Do you, or any member of your party have a Pre-Existing medical condition and want a quote?    Yes     No

If NO, please move on to the next section.

If you have qualifying pre-existing medical conditions that you would like to be included in your trip insurance coverage, you will need to purchase the insurance within 10 days of your initial trip deposit. Please check the above box before submitting your application and the Ski Club Office will send you a quote within a couple business days.

Roommates: It is the responsibility of all participants to assure “compatibility” prior to signing up. We will assist, but are not responsible, for finding roommatesSpace is held for singles only if participant is willing to pay single rate if a roommate is not found.

Seats and Bedding: Tampa Bay Ski Club will make every effort to accommodate requests for airline seating & hotel bedding configurations. However, we cannot guarantee any particular seats or bedding arrangements.

Changes: Participants making any changes in air reservations will incur a $50 fee plus the amount charged by the airline.

NO AIR: If you are able to arrange flights to match the group’s flight schedule, you may reserve a spot on the group bus but you must inform the Ski Club Office. Anyone that does not use the club air will be able to subtract the air cost from their advertised trip rate. If you miss the group departure for any reason, (Delays, cancellation of flights, schedule changes, etc.) you will be responsible for your own ground transportation.

Airlines: Tampa Bay Ski Club is not responsible for schedule changes.

Frequent Flyer: Tampa Bay Ski Club will submit your frequent flyer number to the airline, but ultimately you are responsible to make sure the airline has it in their system.

Trip Prices: Participants are subject to any new taxes or fees imposed by either the government, airline, lodging or any agency involved. On international trips, slight price changes can occur due to currency fluctuations.

International Travel/Border Control: Tampa Bay Ski Club shall not be responsible for either myself or any member of my family, or group, who is denied entry into any state, territory, providence, or country because of any prior criminal convictions, civil offences, or by reason of any rules or regulations propagated by the US Department of Immigration and Naturalization Services including, but not limited to, laws and regulations governing the issuance and renewal of US Passports and/or Travel Visas.

All airlines, ground transportation, & lodgings are Non-Smoking

Release of Liability and Hold Harmless Agreement:

I, as the Primary participant, and those participants who are listed by me on page one who are members of my group, do hereby appoint Bowen TravelWorld (The Agency), its officers and agents, as my/our agent to perform all acts and to enter into any and all contracts as may be deemed as desirable in connection with this trip.  I/We understand that the Agency acts as a coordinator and accepts no responsibility for the services of any person, tour company, airline, motor coach, hotel, insurance company or organization rendering any of the services or accommodations being offered on any trip.  Trip and other activity fees are based upon current tariffs and are subject to change without notice.  The Agency accepts no responsibility in whole or in part for any delayed departure or arrival, missed plane or other carrier connections, loss, damage or injury to person or property, mechanical defect or any failure of any nature, howsoever caused, or for any substitution of lodging or of common carrier, with or without notice, or for any additional expenses occasioned thereby.  I/We agree that I/we am/are solely responsible for my/our personal safety and conduct and I, as the Primary participant, am responsible for meeting all payment deadlines and obligations to the Agency, bank and card issuers.  Should I/we miss departure, I understand that I may not be able to recover any part of my/our trip payment.  I agree to indemnify and hold harmless the Agency, its officers, and agents or contractors from any loss or cost for expense incurred by or attributable in any way with this trip or other activity

Cancellation Policy:

  1. Cancellation by any participant (as listed on page one) prior to the cancellation date as specified/advertised in the official trip description for this trip will result in a $50.00 cancellation fee (per person).  Cancellation after the cancellation date will result in forfeiture of your total deposit PLUS any fees associated with the cancellation.  Any participant may obtain a substitute participant to take his/her place, but the “Primary” participant shall be liable for the cancellation fee cited above and any charges incurred due to name changes.
  2. All cancellations by participants must be in writing by the “Primary” participant to the Agency.
  3. All trip payments are due on the date specified on the official trip description.  If not received when specified, the “Primary” participant and all members signed up with them, risk losing his/her place(s) on the trip and being treated as having cancelled. In the event a trip is cancelled by the Agency due to a lack of participation, Primary participant will receive a refund or transfer to another trip.

PAYMENT: 2 Options:    (1) Credit Card (Visa, MasterCard, Discover or AMEX)   
(2) Personal Check


    • SUBMIT THIS SIGNED TRIP APPLICATION TO TAMPA BAY SKI CLUB  With Full Deposit

A deposit of $200 per person for domestic trips $300 per person Canadian trips or $500 per person for international trips must be submitted with this application for any space to be held.

Mail to: Tampa Bay Ski Club, 4905 West State Street, Tampa, Florida, 33609.
Or FAX to: 813-289-0375.

    • MAKE CHECKS PAYABLE TO:  "TAMPA BAY SKI CLUB"

      [Checks returned for Non-Sufficient Funds (NSF) will result in a $25 Returned Check Fee for each check submitted toward payment.  Thereafter, payment will be submitted by Certified Check or Money Order.]

      OR
    • FILL OUT THE CREDIT CARD AUTHORIZATION Form and Attach to this Form.

I, by signing below, understand that I represent all members of my group (as listed on page one).  I acknowledge that a fee of $50.00 per person will be charged for all cancellations prior to the cancellation date, and that if I fail to cancel this reservation in writing before such date that I may be subject to additional charges as explained in the Cancellation Policy on this form.  I will pay the balance due and any optional costs by the set due date.

I HAVE READ THIS APPLICATION, RELEASE, AND HOLD HARMLESS AGREEMENT IN ITS ENTIRETY, AND AGREE ON BEHALF OF MYSELF, AND EVERYONE IN MY TRAVEL GROUP, TO ALL THE PROVISIONS, CONDITIONS, AND POLICIES SET FORTH ON THIS TRIP APPLICATION. 

 

Primary Participant's SIGNATURE: __________________________________________ Date: ______/______/______